Grants & Funding Strategies

Securing federal universal service funding or grants is often essential to public or public-private broadband networking, as well as to ensuring adequate services to schools, libraries, and hospitals. CTC has helped clients capitalize on funding opportunities for more than 15 years.

Developing Strategy to Meet Broadband Goals: Our team has deep experience with federal, state, and regional grant programs. We identify program options and develop appropriate funding strategies that align our clients’ broadband plans, including public-private collaboration, with available funding opportunities.

Grant Writing: We provide guidance and support throughout the tactical phases of the grant process, from researching and writing applications to developing budgets. Our funding team writes grant or E-rate/Healthcare Connect Funds narratives that are strategically positioned to maximize the chances of successful funding. Our GIS team prepares maps of eligible unserved and underserved geographic areas, and our engineers design and estimate costs for how to build networks in those eligible areas. Our business/market team prepares financial models and, as required, conducts statistically valid market research to support revenue projections.

Providing Post-Award Support: Our expert funding strategies team provides post-award services—from compliance and due diligence to oversight of project implementation and ongoing funds management guidance.

Committing the Services of a Dedicated Team: CTC’s funding strategies team includes dedicated staff:

Heather Mills, Funding Strategies Team Lead: Heather works to identify, strategize, apply for, and comply with the requirements of state and federal broadband funding opportunities. She has long experience with programs run by USAC, the U.S. Department of Agriculture (USDA), the Appalachian Regional Commission, and the U.S. Department of Commerce. She has also worked to navigate the New Market Tax Credit program. Heather works with E-Rate applicants/consortia and public sector/non-profit providers that require training, strategic guidance, and support with RFPs. She advises on RFP responses and reviews filings for compliance. She is author of an E-rate guidebook for non-profit and municipal providers and co-author of a guide to E-rate for libraries that was commissioned by the Knight Foundation. Additionally, she works to assist with post-award processes such as developing grant management policies and appealing funding decisions.

Matthew DeHaven, Vice President for Fiber and Infrastructure: Matt leads the engineering analysis and design tasks required to support the development of our clients’ grant funding strategies and realization of their goals. He has provided hands-on support for broadband network deployments of varying scales over the past two decades—from last-mile municipal networks to regional and statewide networks—and has in-depth experience navigating a wide range of federal and state grant programs.

In particular, Matt has supported successful implementations under the U.S. Department of Homeland Security’s (DHS) Urban Area Security Initiative (UASI), the U.S. Department of Commerce’s Broadband Technology Opportunities Program (BTOP), and the FCC’s E-Rate program, and has most recently supported planning and grant applications for the U.S. Department of Agriculture (USDA) Rural Utilities Service’s (RUS) ReConnect grant and loan program.

Matt generates the technical inputs and related engineering analysis required to support the development of successful grant applications, from determining the eligibility of a particular project according to the technical criteria of the grant program to developing the required network designs and cost estimates. He has led technical teams through grant implementations necessitating rigorous reporting and compliance with federal and state requirements.

Karen White, Funding Strategies Project Manager and Principal Analyst: Karen oversees the grant application process—from initial strategy through the development of technical and business case responses and on to submission—on behalf of CTC’s clients. Working closely with clients and CTC’s funding strategies team, she ensures that applications are fully compliant with grant submittal requirements and deadlines. She advises clients on U.S. Department of Agriculture (USDA) Rural Utilities Service (RUS) broadband grants, Department of Homeland Security (DHS) grants, and National Telecommunications and Information Administration (NTIA) grants, including those associated with FirstNet and NextGen911. Karen represents the National Association of Telecommunications Officers and Advisors as a member of DHS’s Cybersecurity and Infrastructure Security Agency (CISA) SAFECOM Committee; she also vice-chairs the Broadband and Emerging Technologies Working Group for the National Public Safety Telecommunications Council (NPSTC).

David Talbot, Funding Strategies Senior Researcher and Analyst: Dave leads a range of analytical, research, and needs assessment tasks. As a fellow at Harvard’s Berkman-Klein Center for Internet & Society, he authored reports on municipal broadband and the impact of competition on broadband pricing. He previously worked as a senior editor and chief correspondent at MIT Technology Review, where he covered internet equity, communications, and energy technologies and policies.

Universal Service Program (E-Rate & Healthcare Connect Fund)

CTC supports both billed entities and municipal service providers with the federal Schools and Libraries Program (commonly known as E-rate) and Healthcare Connect Fund Program (commonly known as HCF).

In addition to facilitating educational workshops and preparing reports that demystify these processes for clients, we have also worked closely with local governments, school districts, library districts, and qualified healthcare providers and consortia to guide them through the proposal and application processes.

Our E-rate and HCF engagements have encompassed strategic planning, data collection, benchmarking of clients’ current services, recommending network technologies, drafting and evaluating RFPs and RFP responses, preparing draft E-rate forms (including Forms 470, 471, and 474), and facilitating follow-up communications with the Universal Service Administrative Company (USAC).

CTC has also developed E-rate thought leadership on a national level. Working on behalf of the Schools, Health, and Libraries Broadband Coalition (SHLB), CTC developed a methodology, conducted engineering and geographic analysis, and prepared a nationwide assessment of the cost to construct fiber to every unserved school and library in the country. CTC’s team briefed the FCC Commissioners and staff on our methodology. Our model was cited in the FCC’s 2014 report on E-rate modernization (“In the Matter of Modernizing the E-rate Program for Schools and Libraries”).

USAC Clients

CTC has supported municipal government providers, school systems, and library districts nationwide in applying for and managing E-rate and Healthcare Connect Fund requests for support. Our clients have included:

  • Anne Arundel County, MD, Office of Information Technology – Strategic, RFP response, and process support
  • Baltimore County, MD, Office of Information Technology – Strategic, educational, RFP response, and process support
  • Baltimore City Public Schools – Strategic, RFP creation and bid evaluation, and process support
  • Centre County (PA) Federation of Public Libraries – Strategic, RFP creation and bid evaluation, and process support
  • Clarksville (TN) Department of Electricity – Process support
  • East Baton Rouge (LA) Parish Libraries – Strategic, RFP creation and bid evaluation, and process support
  • Free Library of Philadelphia – Strategic support
  • Howard County, MD – Strategic, RFP response, and process support
  • Commonwealth of Kentucky – Strategic and educational support
  • KINBER (PA) – Educational support
  • Knight Foundation – Strategic, RFP response, and process support
  • Oconee County, SC – Strategic, RFP response, and process support
  • City of Pasadena, CA – Process support
  • City and County of San Francisco – Strategic support
  • Tennessee Valley Public Power Association, Inc. – Strategic and educational support
  • Wichita (KS) Public Library – Strategic, RFP creation and bid evaluation, and process support

Appalachian Regional Commission

The Appalachian Regional Commission (ARC)—a partnership among federal, state, and local government—provides grants for infrastructure projects that improve the region’s economic competitiveness, among other goals. CTC wrote a successful application for an ARC grant to support an innovative wireless broadband infrastructure project in Garrett County, Maryland (a rural, mountainous community with a thriving tourism sector and a need to support telecommuters and home-schooling families).

CTC helped the County with engineering and strategic and business planning for expansion of middle-mile fiber—then helped negotiate with a private partner to leverage that fiber to support the deployment of a fixed-wireless broadband network.

The private partner is matching the public investment with its own capital and will assume operating risk. The County contribution (which was matched with ARC development funds) made the economics of this opportunity attractive to the private partner.

The fixed wireless “TV White Spaces” network will serve up to 3,000 currently unserved homes in the most remote parts of the County.

This innovative technical solution to the County’s lack of broadband was featured in a 2017 “Motherboard” article, “Rural America Is Building Its Own Internet Because No One Else Will”.

U.S. Department of Agriculture

In 2018, Congress made the first major appropriation for broadband infrastructure deployment in a decade when it allocated $600 million in funding for the ReConnect program. The program is being developed by the U.S. Department of Agriculture’s Rural Utilities Service (RUS), which oversees grants and loans designed to help underserved rural communities enhance their broadband services.

CTC has advised a number of clients on RUS grant applications (including for the Broadband Initiatives Program established by the Recovery Act in 2009) and has reviewed business plans and projections that make use of RUS loan funds for entities such as UTOPIA, the regional non-profit open access fiber network in suburban and rural Utah.

CTC also advised Grant County, Oregon, and a number of rural California counties and tribes regarding the USDA’s Community Connect program, which provides grants for communications infrastructure in low-income areas.

U.S. Department of Commerce’s National Telecommunications and Information Administration (NTIA)

CTC supported more than a dozen clients with tasks related to the Broadband Technology Opportunities Program (BTOP)—the federal initiative that distributed Recovery Act funds to expand broadband infrastructure via the Department of Commerce’s National Telecommunications and Information Administration (NTIA). Our BTOP work started with the first round of applications in 2009 and continued through due diligence and project implementation tasks for successful grantees.

During the BTOP application process, CTC developed business plans and pro formas for several successful applicants, including the $22.5 million Urbana-Champaign Big Broadband project, the $115 million One Maryland Broadband Network (OMBN), the $32.1 million OpenCape project in Cape Cod, and Washington, D.C.’s $17.5 million Community Access Network (DC-CAN).

We developed a sustainable business model and evaluated business plans for KINBER, the BTOP-funded statewide network in Pennsylvania. We also helped EAGLE-Net, the statewide network in Colorado, to devise a sustainable business strategy, and are now providing business planning and strategic planning services.

CTC helped to secure additional NTIA funds from the Public Safety Interoperable Communications (PSIC) grant program on behalf of the National Capital Region’s (NCR) public health and public safety communications projects.

U.S. Department of Commerce’s Economic Development Administration (EDA)

The Department of Commerce’s Economic Development Administration oversees the Economic Development Assistance (EDA) program, which has provided economic assistance to distressed communities for many years. Public broadband projects in economically distressed communities are eligible for funding under the Public Works and Economic Adjustment Assistance programs.

CTC currently is supporting a number of clients with applications for EDA assistance. As part of our work, we review the client’s general eligibility and the defined project area. We then support the client in crafting an initial proposal for review by and submission to EDA. This effort involves engaging with a regional representative of EDA to discuss the project before submission and evaluating input from the client on current economic development plans.

U.S. Department of Homeland Security

The Department of Homeland Security’s Urban Areas Security Initiative (UASI) offers grant funds for the specialized public safety needs of dense urban communities. CTC has provided business case development and ongoing business planning support to three significant UASI grant-funded projects in the National Capital Region (NCR), encompassing Washington, D.C. and almost two-dozen surrounding jurisdictions:

  • The NCR Interoperability Program’s fiber-optic public safety network (NCRnet) supports a range of governmental functions and support agencies at the local and state level. Our involvement with this project began immediately after 9/11, when we were asked to evaluate the feasibility of such a project; that feasibility study later served as the basis of the successful grant application to DHS.
  • The NCR Patient Tracking Microwave Project supports a stakeholder group comprised of public health providers and health care institutions.
  • The NCR emergency communications regional video-conferencing network provides constant, interactive, high-end emergency communications to thousands of public safety sites and first responders, as well as a broad range of other government users.

CTC is fluent in the specific requirements of these public safety grants, and in the careful ongoing management required by their highly specific requirements. We work closely with local officials to train their personnel, and our staff also has direct experience preparing budgets and arranging them in a grants management system; creating and submitting reimbursements; preparing quarterly financial reports; interacting with granting authorities; preparing grant close-out reports; and assisting with grant audits.